DOCUMENT LIBRARY
The Document Library is a repository for any documentation that the user wishes to store within RAAS which in turn can be attached and brought forward to Job Cards via the Job Card Template.
Click on Planning & Production and select Document Library.
Figure 1: Document Library
Creating a Folder
From the Document Library sub-module, click Add Folder.
Enter a folder name.
Click Save.
Once a folder is created, permissions for it will need to be set. This is done by clicking the Permissions button beside the Select a Folder dropdown and selecting the Groups to give permissions to access files within the newly created folder.
Figure 2: Creating a Folder
Uploading a Single File Attachment
From the Document Library sub-module, click Upload File to open the Add JC File Attachment window.
On the Add JC File Attachment window, click Choose File and select the file to be uploaded.
Select a folder from the dropdown to upload the file to.
Edit the File Name, Notes, and Revision fields as required.
Click Add File to upload the attachment to the selected folder.
The file attachment will now be listed in the applicable folder.
Figure 3: Upload a Single File Attachment
Uploading Multiple File Attachments
In the Document Library sub-module, select a folder from the dropdown to which the file attachments will be uploaded.
Click Upload Multi.
On the Multiple File Upload window, click Choose Files and select the files to be uploaded.
Once all the files to be uploaded have been selected, click Upload.
The files will now be in the applicable folder.
Figure 4: Upload Multiple File Attachments
Editing File Attachment Details
In the Document Library sub-module, select a folder from the dropdown.
Click Refresh. The file attachments will now be displayed in the list for the selected folder.
To view and edit file attachment details click the pencil icon beside the name of the desired file.
The JC File Attachment details and JC File Attachment History will appear to the right of the folder list. Once the applicable changes have been made, click Save Changes. The newly saved changes will replace the previous version which will now appear in JC File Attachment History.
To view/edit the file attachment itself, click the printer icon either in the list or in the File Attachment Details area.
To delete a file attachment click the X button beside the name of the file that needs to be deleted and click OK.
Figure 5: Editing File Attachment Details